PRA Business Events
  • Chicago, IL, USA
  • Full Time

PRA collaborates with business clients anywhere in the world to make their event experiences extraordinary for all participants every time. We offer a wide array of business event management capabilities, including:  Event Planning & Production; Themed Events & Decor; Destination Incentive Programs; Offsite Events and Dining; Team Building and CSR Programs; Activities, Tours & Excursions; Transportation Logistics. Experience the newly expanded, market-leading PRA. We embody Passion, Reach and Authenticity to deliver transformative business events'anywhere.

POSITION FOCUS

PRA is rapidly growing and we are looking to expand our finance department in our Chicago office.  Reporting to the Controller, the Accounts Payable Supervisor provides support to the PRA branch offices with an emphasis on Management and the Accounts Payable Process. In addition to managing a staff, this position may also have a workload of processing payables for certain offices.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Supervise a team of 4 Accounts Payable employees.
  • Review workload of the team to ensure accuracy and timeliness of payments.
  • Ensure even distribution of workloads of the accounts payable team and adjust as needed.
  • Using systems and updated processes, find efficiencies in the accounts payable process to handle company growth.
  • Recommend changes to policies and procedures as the department evolves to improve efficiency.
  • Recommend system enhancements to improve the accounts payable process.
  • Ensure the team is accurate and timely in their accounts payable duties, including the following:
    • Proper coding of invoices
    • Proper approvals
    • Accuracy of data entry
    • Processing check runs twice per week
    • Providing job ledgers to the offices
    • Proper logging and payment of recurring invoices
    • Responding to emails
    • Ensuring the Salesforce process flow is clear of payment requests
    • Verify all supplier/partner deposits are paid within terms for correct amount and applied if appropriate.
    • Verify A/P aging and supplier deposits are correct for month end.
    • Approve monthly Concur expense reports, both personal reimbursement and American Express
    • Provide month-end support including preparation of journal entries and assist with other month end closing details as required.
  • Prepare and distribute 1099 forms at year end.
  • Work with Finance Manager, Acquisitions to smoothly transition the accounts payable function of newly acquired businesses
  • Answer emails and telephone calls in a timely manner
  • Problem solve situations as they arise.
  • Problem solve situations as they arise.
  • Other ad-hoc projects as needed.

QUALIFICATIONS:

  • Five plus years' experience in Accounting
  • Three plus years' experience in Accounts Payable.
  • Prior experience as a supervisor
  • Degree in Accounting or Finance is a plus
  • Able to effectively communicate both verbally and in writing with supplier/partners and employees.
  • Hospitality industry experience is preferred but not essential.
  • Intermediate skill level in MS Office especially Excel.
  • NetSuite and Salesforce experience helpful.
  • Comfortable utilizing technology on a daily basis
  • Understanding of General Ledger, Income Statement and Balance Sheet required.
  • Strong attention to detail and good organizational skills
  • Personal commitment to organizational excellence; display honesty, integrity and strong sense of ethics in all decisions and actions.
  • Understand the importance of accuracy-verify entries are posted to correct G/L code in correct period for correct amount.
  • Able to work under pressure with strict deadlines.
  • Ability to multi-task and prioritize.
  • Able to act independently and as a team.
  • Ability to cross train with finance team members to provide backup as needed.
PRA Business Events
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